Nox Vitae Privacy Policy
Please note: by using our Discord servers and bots, you are agreeing to everything below and the hyperlinked resources. You can contact NoxVitaeOfficial@gmail.com for any questions on our TOS.
The terms below are incorporated into, and form an integral part of, the Nox Vitae Terms of Service. Unless otherwise defined herein, capitalized terms shall have the meaning ascribed them in the Terms of Service. Any breach of the terms below will be deemed a material breach of the Terms of Service.
Nox Vitae aims to help you better understand how we collect, use, protect, and share your personal data. This Privacy Policy is designed to help you understand your privacy choices when you visit our site or use our services. It does not apply to other websites or services that we do not control, including websites or services of other Nox Vitae users.
This Privacy Policy is incorporated by reference into, and forms an integral part of, the Nox Vitae Terms of Service. Capitalized terms have the meanings ascribed to them in the Definitions section or our Terms of Service. Please note that our services may vary by region.
We encourage you to read this Privacy Policy carefully and take the time to get to know our practices. If you have questions about this Privacy Policy or our privacy practices, please contact us at noxvitaeofficial@gmail.com.
If you would like an abbreviated version, you can see our Data Collection TLDR; otherwise, you can review the below for all definitions of information types and our do/do not collect status.
1. Definitions
1.1 Information Types
“Account Information” means data a user voluntarily provides Nox Vitae, either by: (a) installing the Nox Vitae Services in their Discord communities, (b) accessing the Nox Vitae Services as a means of Age Verification, (c) providing data by joining a Discord Guild, a VRChat group, or other platform groups and unique identifiers, or (d) providing data to a Discord Guild that has Nox Vitae services installed.
“Contact Information”means basic personal and business information, such as first and last name, company name, email address, postal address, phone number, and may include social media account information, if provided voluntarily.
“Payment Information” means, for example, credit card, ACH or other payment information, if provided voluntarily to pay for Nox Vitae services.
“Usage Information” means information collected when you interact with the Nox Vitae website, or any of our services, including functionalities accessed, pages visited, and other interaction data.
“Browser Information” means data provided by a browser, including the IP address, the website visited, network connection, device information, and other data, including Cookies (from a browser)
“Device Information” means information about your device, such as device ID number, model, and manufacturer, version of your operating system and geographical region, collected from any devices when accessing our website, using the Mobile App, or any of our services.
“Security Information” defined as: user ID, password and password hints, and other security information used for authentication and account access.
“Support Information” defined as: information about your hardware and software, authentication data, chat session contents, error reports, performance data, and other communication or technical information and may, with express permission, include remote access to facilitate troubleshooting.
“Automated Decision Making” means a decision made solely by automated means without human involvement.
“Controller” means an entity that determines the purposes and means of the Processing of Personal Data.
“Cookie”means a small file that resides on your computer’s hard drive that often contains an anonymous unique identifier that is accessible by the website that placed it there, but is not accessible by other sites.
“Owners” means an entity that has used or is using the services for the purposes of enabling for a group of people.
“Nox Vitae,” “Nox Vitae Services,” or “Nox Vitae Bot”means the grouping of solutions or “partner” solutions put together by Nox Vitae, a Limited Liability Corporation, available to the general public."
“Personal Data” means information that (i) relates to an identified or identifiable natural person, or (ii) identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household.
“Processing” means any operation or set of operations which is performed upon Personal Data, whether or not by automatic means, including, but not limited to, alteration, collection, organization, recording, retrieval, storage, transmission, and use.
“Processor” means the entity which processes Personal Data on behalf of the Controller.
“Sensitive Personal Data” means any data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, or data concerning health or a natural person’s sex life and/or sexual orientation.
“Individual” means an entity or natural person that may or may not interact with the social platforms/offerings/Services of Nox Vitae/Owners
2. Owners
2.1 Owner Policies
Owners should help Individuals understand how the Owner, Nox Vitae and relevant third parties collect and process Individuals’ Personal Data. To that end, Owners must:.
2.2 Information Collected
When a Owner interacts with our services, for example, by signing up for a trial, a subscription, or a newsletter or other content, or performing transactions, Nox Vitae may collect and control information such as Account Information, Contact Information, Payment Information, Support Information, Security Information, Transaction Information, Usage Information.
When a Owner interacts with our “Bot”, Nox Vitae may collect and control information such as Account Information, Contact Information, Device Information, Usage Information and Security Information.
2.3 Information Usage
We use this information as a Controller to provide Owners with our services, confirm identities, provide support such as debugging, troubleshooting, automated decision making such as the detection of fraudulent account creation when signing up for our service, for advertising and marketing, invoicing, to resolve incidents related to the use of our Website and services, to improve and personalize our services, such as push notifications regarding your “guild” or server activities, and to comply with legal requirements. We may use this information in other cases with your consent.
3. Visitors
3.1 Information Collected
When visitors browse our Website or services, or engage in communications with us online or offline, we may collect and control, as applicable, Browser Information, Support Information, Contact Information, and Usage Information submitted or communicated to us.
3.2 Information Usage
We use this information as a Controller to provide our services, and improve and personalize communications, interactions, our services, and provide support if needed. We may use this information in other cases with your consent.
4. Individuals
4.1 Information Collected
When Individuals interact with a Owner’s server and/or through the Nox Vitae platform, we may collect and process Browser Information of the Individual on behalf of the Owner.
4.2 Information Usage
We use this information as a Processor to provide our services to Owners, support and manage risk and fraud. The Owner is the Controller of this information and Individuals who have questions about our use of this information should contact the Owner. We may also use certain information as a Controller to improve and personalize our services, and manage risk and fraud.
5. Legal Basis for Processing (EEA Residents)
5.1 Lawful Basis.
We generally collect Personal Data from you only where (i) we need the Personal Data to perform a contract with you, (ii) the processing is in our legitimate interests and not overridden by your rights, or (iii) we have your consent to do so. In some cases, we may also have a legal obligation to collect Personal Data from you or may otherwise need the Personal Data to protect your vital interests or those of another person.
5.2 Notice.
If we ask you to provide Personal Data to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your Personal Data is mandatory or not, as well as of the possible consequences if you do not provide your Personal Data.
5.3 Legitimate Interest.
If we collect and use your Personal Data in reliance on our legitimate interests (or those of any third party), we will make clear to you at the relevant time what those legitimate interests are. For instance, we may rely on our legitimate interests when responding to your queries, improving and personalizing our platform, undertaking marketing, or for the purposes of detecting or preventing illegal activities (e.g. checking your identity, fraud prevention).
5.4 Questions.
If you have questions about or need further information concerning the legal basis on which we collect and use your Personal Data, please contact us using the contact details provided below.
6. Communications
6.1 Promotional
We may send promotional communications to existing and prospective Owners, Individuals and visitors, by email, phone, and other channels, such as Discord. For example, we may notify an Owner when a subscription is ending, or invite the recipient to participate in a survey. You can opt-out of receiving promotional communications from us at any time by sending an email to noxvitaeofficial@gmail.com
Please include:
Subject: Opt Out of Notifications
Your contact information you would like to stop receiving notifications to.
6.2 Subscription Account.
We send certain required communications, such as subscription account notices or information, to users of our services. You may not opt out of receiving these communications if you have an active subscription account.
7. Information Sharing
Our Services currently do not share any information to Third-Party Product Providers. We only share with our direct integrators. However, sometimes it is necessary for us to share Owner, or Individual Personal Data with our integrators to support our Services and provide you with the core functionality of our Services. You may also choose interactions and engagements to enable the experience and functionality you request. We may access, transfer, disclose, and/or retain Personal Data with consent, at your request, or in the circumstances described below.
7.1 Compliance
If we have a good faith belief that doing so is necessary to: (i) comply with applicable law or respond to valid legal process, including from law enforcement or other government agencies; or (ii) protect the rights or property of Nox Vitae, including enforcing the terms governing the use of the services.
7.2 Protection
If we have a good faith belief that doing so is necessary to: (i) protect Owners, Individuals, or visitors; for example, to prevent spam or attempts to defraud us or users of our services, or in response to threats of safety of any person; or (ii) operate and maintain the security of our products, including to prevent or stop an attack on our computer systems or networks.
7.3 Service Providers
Nox Vitae may use from time to time a limited number of third-party service providers, data processors, contractors, and other businesses to assist us in providing our services for the purposes described in this Privacy Policy.
7.4 Payment Processing
We share payment data with banks and other entities that process payment transactions or provide other financial services, and for fraud prevention and credit risk reduction.
7.5 Merger; Sale
We may also disclose Personal Data as part of a corporate transaction such as a merger or sale of assets.
8. Automated Decision-Making
We use automated decision-making processes to operate certain features of our services, including our bot or other services. These processes require both account information and personal data to function effectively.
8.1 Personal Data
includes information such as your badge status on your profile which may be used to verify eligibility for certain services or access.
8.2 Account Information
Account Information includes details like your username and subscription status, which help to manage your account and personalize your experience.
8.2.1 E.G.,
For example, when using our cross-verification system, we may confirm that an individual is above the required age limit by reading a publicly available age verification badge. This badge is not provided by us and does not contain any private information such as the individual’s exact birthday or other personal data.
8.3 Private Data - Birth Records
We do not handle or have access to any private information related to an individual's birthday. We only respect and rely on the badge to confirm that the individual has passed the necessary age verification step.
8.3.1 Private Data Collection Specification
Please note that this automated process is strictly necessary for the operation of our services and does not involve the collection of any additional personal data without your consent.
9. Cookies
9.1 Types
Essential. Any Nox Vitae website or service will default to not store or place any cookies on your device. This is for your privacy protection, but will require any user with a subscription account to log in every visit.
Functional. These cookies enable enhanced functionality, like videos and live chat. Without these cookies, certain functions may become unavailable.
Analytics. These cookies provide statistical information on site usage. For example, these cookies enable web analytics that allow us to improve our website over time.
Targeting and Advertising. These cookies are used to create profiles or personalize content to enhance your experience.
9.2 Control
It is possible to disable cookies through your device or browser settings. The method for disabling cookies may vary by device and browser, but can usually be found in preferences or security settings. Please use your browser's distinct instructions for further clarity.
9.3 Other Resources
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit allaboutcookies.org, or aboutcookies.org.
10. Information Protection and Retention
10.1 Information Protection
We maintain administrative, technical, and physical security measures designed to provide reasonable protection for Personal Data against unauthorized access, disclosure, alteration, loss, and misuse. These security measures include access controls, encryption, and firewalls. Unfortunately, no method of Internet use, data transmission, or electronic storage is completely secure, so we cannot guarantee the absolute security of Personal Data.
10.2 Your Responsibilities
While we are dedicated to securing our Website and services, you are responsible for securing and maintaining the privacy of your passwords and account information. We are not responsible for protecting Personal Data shared with a third-party based on an account connection that you have authorized.
10.3 Retention
We use and retain your Personal Data for, and as long as, necessary for the purpose for which it was provided, including any purposes set for in this Privacy Policy (e.g., for services, products, or interactions that you have requested or initiated; for communications with you; for invoicing, advertising, and marketing; for improving user experience, such as troubleshooting, optimization, and personalization; and to comply with legal, contractual, and regulatory obligations). We may also use and retain information for other purposes where you have given consent, such as in response to a pricing or hiring inquiry, or where a legitimate commercial interest exists.
11. Accountability and Safeguards for Onward Transfer
11.1 Data Transfer
We provide services around the world. To provide our services, it may be necessary to transmit Personal Data outside of the country, state, or province where the data was received, including to the United States in circumstances where Nox Vitae acts as Controller. Such international data transfers may involve the flow of data from certain countries or regions to others that have different, and potentially less protective, privacy laws. To account for this, Nox Vitae strives to maintain appropriate internal and external data protections, including (i) relying on legally or contractually adequate mechanisms to lawfully transfer data across borders in accordance with applicable laws; and (ii) obligating third parties, including applicable Processors and vendors, to provide at least the same level of data protection and use restriction as maintained by Nox Vitae and required by applicable laws.
11.2 Remedial Measures
If we learn Personal Data is not protected to our standard, or is being processed beyond your consent, we will take reasonable steps to protect your information and/or cease its illegitimate processing.
12. Data Subject Rights
12.1 Generally
Under applicable law, you may have the ability to exercise certain rights over your Personal Data. Because Nox Vitae values your Privacy, we strive to provide reasonable steps to allow you to access, rectify, erase, port, and restrict or object to the use of your Personal Data regardless of whether a specific statutory right to do so exists. When collection is based on your consent, we attempt to provide you with notice at collection and the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal by applicable law. If permitted by applicable law, you may also have the right to lodge a complaint with a supervisory or regulatory authority if you believe that the processing of your personal data infringes your rights. Exercise of certain rights, including requests for deletion of Personal Data, may be limited in certain circumstances and may adversely affect our ability to serve you.
12.2 Individuals
We serve as a Processor for Owners. Individuals may wish to contact Owners directly regarding their Personal Data, as Owners act as Controllers over such Personal Data. When appropriately identified, we can forward Individual requests for access or deletion to Owners.
12.3 Owners
We are able to delete Owner data under the following conditions:
12.4 Laws that may grant particular rights
Several jurisdictions have enacted privacy laws to codify certain rights for their residents. The goals and requirements of these laws are consistent with our longstanding commitment to data protection and transparency, including the general principles, disclosures, and data subject rights articulated in this Privacy Policy. These laws include, but are not limited to:
- Access or know about their information
- Correct their information, if inaccurate
- Delete or erase their information
- Opt-out if a business “sells” their information or uses or “shares” it for certain advertising purposes
- Control how a business uses their sensitive information
- Be notified about a business’s data practices
- Restrict or object to certain types of processing
- Nondiscrimination for exercising privacy rights
- Contact Nox Vitae’s privacy team or external DPO
- Appeal or complain if a business refuses to delete, correct, or provide their information
Depending on the jurisdiction, these laws provide individuals with rights to:
12.5 How to Exercise Your Rights
Individuals.Any previously automatically assigned roles in Discord servers will be maintained. However, for any new Discord servers that the individual enters, you will need to interact with the services and consent to provide required information again in order to use the services or complete a cross-verification. Rest assured, your data will be safely deleted as requested.
Owners. You may request the deletion of your data, but please review the section on Owners under Data Subject Rights before submitting your request. Deleting your data may affect any "subscription account" or outstanding invoices, and you may still be liable for them. Rest assured, your data will be safely deleted as requested.
12.6 Authentication
To protect your Personal Data, we may need to verify your identity by a method appropriate to the type of request you are making. We may also request that your authorized agent have appropriate written permission from you to make requests on your behalf, and we may also need to verify your authorized agent's identity to protect your Personal Data. We reserve any and all rights to decline requests to the extent permitted by applicable law.
13. Contact Information; Enforcement; Recourse
13.1 Contact Information
Nox Vitae commits to resolving complaints about our collection or use of your Personal Data in accordance with applicable law. Individuals with inquiries or complaints regarding our Privacy Policy or practices should first contact Nox Vitae at: NoxVitaeOfficial@Gmail.com. Inquiries will be reviewed by Nox Vitae’s internal privacy function and escalated to an external Data Protection Officer (DPO) where appropriate. Nox Vitae will respond to any such inquiries or complaints without undue delay and in accordance with applicable law.
13.2 Enforcement and Recourse
If Nox Vitae fails to respond or its response is insufficient or does not address the concern, applicable law may permit you to complain to supervisory or regulatory authorities, including the Information Commissioner’s Office (https://ico.org.uk/make-a-complaint/data-protection-complaints/data-protection-complaints/) in the United Kingdom and the Irish Data Protection Commissioner(https://www.dataprotection.ie/en/contact/how-contact-us) (or your local supervisory authority), in the EEA..
14. California Disclosures (California Residents)
14.1 CCPA Rights
The CCPA provides certain rights to California consumers, including the following:
14.2 CCPA Note & Rights Absolution
These rights are not absolute, and there may be cases when we decline your request as permitted by law. Further, if you are a California resident and an Owner or Visitor, we generally only collect and process Personal Data about you as a result of your business dealings with us. This may limit the extent to which consumer rights under the CCPA apply to you. If you are a California resident and an Individual, Nox Vitae only processes your Personal Data as a service provider acting on behalf of an Owner. You should contact the Owner to exercise any rights under the CCPA.
14.3 Selling or Sharing
Nox Vitae does not “sell” Personal Data. Nox Vitae also does not “share” Personal Data as defined by California law for purposes of cross-context behavioral advertising or unauthorized third-party direct marketing. In accordance with this Privacy Policy, we may share Personal Data with authorized service providers or business partners. These parties are subject to contractual limitations regarding the retention, use, and disclosure of such Personal Data. We may also share Personal Data if you use our services to interact with third parties or if you direct or otherwise authorize us to disclose your Personal Data to third parties.
14.4 Information Collected
As set forth in this Privacy Policy, we collect the following types of information from you, your device(s), or from third parties:
14.5 Exercising Your Rights
To exercise your rights under the CCPA, please refer to Section 19 of “Exercise Your Rights” and notify us via our email, NoxVitaeOfficial@Gmail.com
14.6 Do Not Track
Because there is no common understanding of what a 'Do Not Track' signal means or how it should be interpreted, our website or services do not respond to such signals in any particular way.
15. Children
Our services and website are not targeted toward children, nor is their use by children permitted. Children are defined as individuals under the age of 18, regardless of your place of residence. Nox Vitae is a Limited Liability Corporation in the United States. We do not knowingly collect the Personal Data of children or use it in a manner not permitted by the U.S. Children’s Privacy Protection Act (COPPA). If a child has fraudulently submitted an identification, falsified identification, or other information, they are not permitted to use the bot or enter any “guilds” or “servers” using the bot. They will be blacklisted from using the solution in the future, indefinitely.
15.1 Parents & Guardians Resource.
If you are a parent or guardian and you believe we have collected information from your child in a manner not permitted by law, please submit a data subject removal request and contact us at NoxVitaeOfficial@gmail.com. We will remove the data to the extent required by applicable laws.
16. Updates
We may update this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we do, we will take appropriate measures to inform you based on the significance of the changes. We will obtain your consent to any material Privacy Policy changes if required by applicable data protection laws. You can see when this Privacy Policy was last updated by checking the “Date of Last Revision” displayed at the top.